Operations Coordinator

Operations Coordinator (Capital Equipment in Healthcare)

We are seeking a dynamic and versatile Operations Coordinator to join our growing team. This multifaceted role encompasses accounting, order management, back office management, and spare parts management. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple responsibilities efficiently. If you thrive in a fast-paced environment and possess strong administrative and analytical skills, we encourage you to apply. The position is hybrid, involving working from home and the office in West Paris suburb.

Responsibilities

• Manage the daily functions of the business
• Ensure regulatory, compliance and legal rules are followed
• Inventory, Logistics and Shipping
• Manage accounts payable and accounts receivable processes.
• Prepare and process invoices, expense reports, and payments.
• Process incoming orders accurately and efficiently.
• Liaise with sales, logistics, and warehouse teams to ensure timely order fulfillment.
• Communicate order status and updates to customers as needed.
• Resolve order-related issues or discrepancies in a timely manner.
• Maintain inventory of spare parts and components.
• Monitor stock levels and reorder supplies as needed to prevent stockouts.
• Coordinate with suppliers to procure spare parts and negotiate favourable terms.
• Organize spare parts shippings from warehouse to customers sites.

Skills and Qualifications

• Bachelor’s degree in business administration, Accounting, or related field preferred.
• Proven experience in accounting, office administration, and operations management.
• 3-5+ years experience as Operations, Logistics, or Shipping Coordinator
• Background in the healthcare sector is preferred
• Proficiency with Microsoft Office
• Strong organizational and communication skills
• Strong ability to multitask in a fast-paced environment
• Comfort working with multiple groups within business
• Proficiency in English to communicate with the Global team.
• Familiarity with Sales Force/Priority/Other CRM – Highly advantageous
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Competitive salary based on experience.
• Opportunities for professional development and advancement.
• Friendly and supportive work environment fostering growth and innovation.