REGULATORY AFFAIRS & OPERATIONS SPECIALIST

Founded in Australia, Goldfield & Banks is a luxury niche fragrance house that captures the

essence of the Australian landscape through refined, elegant perfumes. Combining French

perfumery expertise with the richness of Australian botanicals, the brand embodies

sophistication, craftsmanship, and sustainability.

POSITION OBJECTIVE

The Regulatory Affairs Manager & Operations Specialist plays a critical role in ensuring the

global regulatory compliance, operational coordination, and successful execution of Goldfield

& Banks’ product portfolio across perfumes, home collection, ancillary products, and

promotional items.

This role requires a hands-on and experienced professional capable of independently

managing complex international regulatory topics while also supporting day-to-day

operational execution linked to product launches, artwork validation, supply coordination,

packaging updates, and cross-functional project management.

The ideal candidate combines strong regulatory expertise with operational agility, business

pragmatism, and the ability to coordinate multiple stakeholders in a fast-paced luxury

environment.

REPORTING STRUCTURE

This position will report directly to the Operation Manager and ultimately the Chief of

Operations. No subordinates report directly to this position.

The candidate will work closely with both internal (New Product Development, Marketing,

Supply Chain, Production, Quality, and International Distribution teams) and external

(Regulatory consultants, laboratories, manufacturing and logistic partners, packaging

suppliers, international authorities and certification bodies, and packaging suppliers)

stakeholders.

PRINCIPAL DUTIES

1. Regulatory Affairs & Product Compliance

• Ensure global regulatory compliance across all product categories and markets (EU,

UK, USA, Middle East, APAC, etc.).

• Independently manage and maintain all regulatory documentation including:

o PIF/DIP

o SDS

o IFRA certificates

o Safety assessments

o Technical documentation

o Responsible Person documentation

o Claims support files

o Regulatory tests (stability/compatibility/patch tests etc)

• Lead and anticipate updates related to evolving cosmetic and fragrance regulations

including IFRA amendments, allergens, REACH/CLP, SCCS opinions, CMR

substances, MOCRA, and local market requirements, to ensure applications within

deadlines

• Review and approve packaging artworks, labels, and product claims to ensure

regulatory conformity and operational accuracy.

• Coordinate and work closely with the logistic manager for product registrations and

notifications across international markets (CPNP, MOCRA, SCPN, Middle East

registrations, Asian/Chinese registration, EPR schemes, CITEO, etc.), by ensuring to

provide the correct documentation needed from different partners

• Act as key internal reference for regulatory interpretation and compliance-related

decision making.

• Manage relationships with external regulatory consultants and laboratories, ensuring

consistency, responsiveness, and quality of deliverables.

• Participate in supplier compliance reviews and support qualification of new suppliers or

components from a regulatory perspective.

• Support sustainability and CSR initiatives by ensuring compliance with environmental

regulations and eco-design requirements.

• Proactively monitor international regulatory developments in the perfume and cosmetics

industry.

• Evaluate new regulations, assess business impact, and recommend action plans to

internal stakeholders.

• Communicate updates and train relevant teams to ensure consistent understanding and

compliance.

2. Operational Coordination & Product Lifecycle Management

• Coordinate operational follow-up of product launches, reformulations, packaging

updates, and discontinuations.

• Ensure smooth execution and alignment between regulatory timelines, production

planning, artwork approvals, and launch schedules.

• Monitor and track product changes linked to formulas, raw materials, packaging

components, or suppliers.

• Maintain accurate regulatory and product data within internal tracking systems and

databases.

• Assist in risk assessment and escalation management related to compliance or

operational disruptions.

3. Operations, Purchasing and Supply Chain Support

As part of the Operations team, you will also assist and support on some business

operations tasks, including :

• Participate in day-to-day operational follow-up of product launches, replenishments, and

ongoing production activities

• Assist in production planning and manufacturing timelines with suppliers and

subcontractors to ensure on-time deliveries.

• Support procurement activities including supplier coordination, quotation follow-up,

lead-time monitoring, and delivery scheduling.

• Assist in managing production schedules and priorities in coordination with operations

and supply chain teams.

Participate in stock management activities by monitoring inventory levels,

replenishment needs, and operational risks.

• Support continuous improvement initiatives aimed at enhancing supply chain efficiency,

operational visibility, and coordination across departments.

• Contribute to accurate maintenance of operational data, purchase tracking, supplier

information, and product references within ERP systems and internal tracking tools.

• Coordinate closely with internal teams including Operations, Supply Chain, Marketing,

Sales, and Customer Service to ensure smooth operational execution.

4. Regulatory Intelligence & Continuous Improvement

• Proactively monitor international regulatory developments within the fragrance and

cosmetics industry.

• Assess business impact of new regulations and recommend implementation plans.

• Prepare internal regulatory summaries, action plans, and practical guidance for relevant

stakeholders.

• Train and support internal teams on regulatory and compliance topics when needed.

KEY SKILLS & EXPERIENCE

1. Education: Degree in chemistry, cosmetology, toxicology or scientific equivalent

2. Experience:

- Minimum 3 years in regulatory affairs or product compliance, within the fragrance,

cosmetics, beauty, or luxury industry.

- Previous experience in an international and fast-paced environment strongly

preferred.

- Experience managing regulatory topics across multiple regions and product

launches.

- Exposure to operational coordination or supply/product lifecycle management

3. Technical Knowledge:

- Strong understanding of export regulatory frameworks, product registrations, and

cosmetic labeling requirements. Solid knowledge of EU Cosmetic Regulation, IFRA

standards, Reach/CLP, CPNP, SCPN, MOCRA, international labelling requirements.

- Good understanding of packaging compliance and environmental regulations.

- Excellent communication and teamwork skills, and capacity for close follow up.

4. Skills:

- Strong autonomy and ownership mindset.

- Excellent organizational and project management skills.

- Ability to manage multiple priorities and deadlines simultaneously.

- Pragmatic and solution-oriented approach.

- Strong attention to detail and analytical capabilities.

- Ability to collaborate effectively across departments and external partners.

- Advanced Excel proficiency and strong comfort with data management tools.

5. Languages: Fluent in French and English (written and spoken).

6. Location: Paris, France.

7. Availability: Full-time position starting ASAP